A number of University of Georgia units have facilities located outside of Clarke County and / or are “B” units. These units often have needs for performing facility maintenance, renovations, or new construction projects. These include, but are not limited to the College of Agricultural and Environmental Sciences “B” unit facilities, including 4-H and Extension sites, Warnell School of Forestry & Natural Resources “B” unit facilities, Skidaway Institute of Oceanography, the Marine Extension and Georgia Sea Grant, University of Georgia Marine Institute, the Griffin and Tifton campuses, and Wormsloe. As applicable, each unit that has individuals with appropriate qualifications and experience to manage facility projects and will assign key personnel as Designated Local Facility Manager (DLFM).
The “Performing Work in University of Georgia Facilities located outside of Clarke County and / or are “B” Unit Facilities” policy establishes the procedures for DLFM and F&A to partner for the purposes of efficiently and effectively delivering facility maintenance projects that require a design professional (see Maintenance under Policy Definitions) and construction projects with a construction cost less than $1M. By having some portions of facility project management performed by F&A, and other aspects performed by DLFM, there will be efficiencies in the process – for example, more opportunity for onsite observation, resulting in a more efficient use of resources.
There following documents were developed to set clear expectations of agreeing to be a DLFM and to assist the DLFM with process requirements:
- DLFM Project Workflows
- Instructions for Routing Requisitions and Change Orders by DLFM
- DLFM Closeout Checklist
- DLFM Closeout Checklist for Contractors